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Edit Action Codes - CR Portals

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Date12/7/2017
TitleEdit Action Codes - CR Portals
SummaryUse the Edit Action Codes operation to define the types of student actions you want to track in the Discipline Monitoring System (detention, warning, suspension, etc). You may identify actions that are suspensions (in school, or out of school), expulsion, or removal to an alternative education setting. Action Codes can be configured to assign a daily attendance code. You can choose which disciplinary actions are available in the Teacher Portal’s Classroom Discipline editor. The Teacher Portal may be configured to grant teachers permission to assign the disciplinary actions you select, from their classroom. Create as many action codes as necessary, in any format that you would like, to track student behavior.
Summary2
Prior To Implementation

Be an MMS Online Client.
 
Requires administrative or staff access to the Single Sign-On (SSO) page for MMS Portals and Grades.
The MMS Discipline System includes a set of features designed to help simplify meeting Safe School Reporting requirements for schools. When entering disciplinary information in the MMS, you can record a common set of discipline data often requested by the states. Your state may not require all of the data to be reported. You should familiarize yourself with your state's requirements for Safe School Reporting. MMS does not include a state-specific Safe Schools Report, since the requirements and formatting vary significantly by state. However, you can use the standard MMS discipline reports to generate most, if not all, of the information you will need to submit for reportable offenses.

Resolution
  1. Log into MMS through the SSO page.

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  1. Click on Discipline > Edit Action Codes. The following view opens.
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  1. Select the correct school and school year to edit codes.

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  1. To add a new action code, click the +Add button. A new record that can be edited is added to the table. (see below)
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  1. Enter the action Code. Maximum length of 4 characters – letters or numbers. Spaces are not allowed.

  2. Enter the Description. Maximum length of 40 characters.

  3. Enter Units. This is optional. Type in the number of units associated with the action. Units may be used to represent demerits, hours of detention, days of in-school suspension, etc. Assigning "weight" to actions through units is optional.

  4. Attendance Code. This is optional.  If you want an attendance code assignment to occur when assigning this action to a student, select an attendance code from the pick list. For example, when assigning a suspension to a student, you could have an absence automatically assigned for each action date that the student will be suspended. This option requires both the MMS Attendance and Discipline Monitoring Systems.

  5. Enter the Type of action. To help with Safe School Reporting, you should categorize applicable discipline actions as signifying: In-School Suspension, Out-of-School Suspension, Removal to Alternative Education Setting, or Expulsion.  These categories are useful for generating reports for students who have been suspended or expelled. These categories print on standard MMS reports and are helpful when querying the database.

  1. Default Status. When an action (detention, warning, etc.) is assigned to a student in the discipline editor, the assignment will default either to open status or closed status, based on this setting. Use open statuses to track actions that have yet to be fulfilled/served (such as a detention or an in-school suspension). Use MMS to produce reports for students who have open actions (who skipped detention, who did not show up for in-school suspension, etc.). Other codes may default to closed, such as a warning which would require no further action or follow up.

    If the default status of certain codes is set to open, eventually they will need to be  closed. This can be done  with groups at-a-time, using the Close Open Disciplinary Actions operation found in MMS Generations, or on a student-by-student basis in the Student Discipline Editor or Classroom Discipline.

  2. Available For Teachers. When this option is checked, the action code is available for use in the Teacher Portal’s Classroom Discipline Editor.

  3. Click on Save or Cancel.

  4. To edit an existing action, click the Edit button for that code. The record will open in a format that can be edited. (see below) All fields can be edited.

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If an action code is edited and the code is used in the working school year, the following message is displayed:

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  1. Click Save or Cancel.

Additional Information

Additional KBAs are available at CR Knowledge Base.
Additional Tech Bytes are available at CR Tech Bytes.

Applies to VersionsMMS Portals 1.3
Key WordsDiscipline action codes, single sign on, action description, MMS Online, action code editor

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