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How to set up Grade Point Levels in the Valid Grades List and associate them with a course in the Course Catalog

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Date1/15/2015
TitleHow to set up Grade Point Levels in the Valid Grades List and associate them with a course in the Course Catalog
SummaryThe following article is designed to walk the user through the basic steps involved in setting up Grade Point Levels in both the Valid Grades List and assigning levels in the Course Catalog.
Summary2
The following article is designed to walk the user through the basic steps involved in setting up Grade Point Levels in both the Valid Grades List and assigning levels in the Course Catalog.
Prior To Implementation

Have a Valid Grades List set up for your number and letter grades along with what is considered passing or failing. Have the permissions to change the Valid Grades List and Course Catalog.

Resolution
All work will be performed in MMS Generations.
  1. Go to Grades >> More Grades Editing Jobs >> Edit Valid Grades List.
  2. There are two things that need to be setup in the Valid Grades List.
    1. Set Include in GPA to Yes for all grades that will be considered toward a student’s GPA.

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  1. Set the Level Grade Points values for each grade (up to 10 levels) used in the GPA computations. Grade Points Levels are used for a few different things.
  • Grade point levels can be used for set up of GPA weights. Example: Level 0 Grade Points are set on a 4.0 scale with 4.0 being the highest possible GPA. Level 1 Grade Points are on the same 4.0 scale but the highest possible GPA is 4.5 for the students that take AP level classes.

  • Grade point levels can also be set up to have Honor Roll calculated based on standard grades. Example: Level 0 Grade Points are set exactly the same as the Grade column. This way when you calculate Honor Roll you can select to use Level 0 Grade Points making the calculation based on just a student's grades not their GPAs.

  • Grade point levels can be set up for non-weighted GPAs. Example: Level 0 Grade Points are set to a 4.0 scale with the highest being 4.0 while Level 1-3 Grade Points are set to the 4.0 scale but the highest being 3.5, 4.0, and 4.5 respectively. This way the levels can be set in the course catalog dependent on how hard a course is yet Level 0 can be used to calculate a non-weighted GPA for all students no matter how hard the class is.

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  1. Once you have selected the values in Include in GPA and at least one Level Grade Points, save and exit .

  2. Now you can set the Grade Point Levels for courses in the Course Catalog. Go to School >> Edit Course Catalog.

  3. Select the GPA level the class should be associated with. By selecting a GPA level courses hold more or less weight depending on how hard the course is. Example: the same grade in Pre-Calculus, Honors Pre-Calculus, and AP Calculus are worth 3.5, 4.0, and 4.5 grade points respectively and are assigned to different levels.

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  1. Finally you can set whether the course is Included in GPA calculations. By setting Yes the course will be used in the GPA calculations every time it is calculated.

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  1. Repeat these steps for each school year and Include transfer courses as needed.
  2. You are now ready to calculate GPAs.


 

Additional Information
See the following Knowledgebase Articles on Calculating GPAs.
• How to Compute Career GPAs
• How to Compute Term GPAs
• How to Compute Current Year GPAs
• How To Set up Valid Grades
Applies to VersionsMMS Generations: All Versions
Key WordsGPAs, Grade Point Levels, Course Catalog, Valid Grades Lists

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