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How to Edit Teacher Constraints

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Date3/30/2018
TitleHow to Edit Teacher Constraints
SummaryMMS Online Clients: this article is designed to walk the user through managing teacher constraints in MMS through CR Portals in the Single Sign-On area. Teacher constraints are only used by the Automated Schedule Builder (ASB).
Summary2
Prior To Implementation

Be an MMS Online Client.
 
Requires administrative/staff access to the Single Sign-On (SSO) page for MMS Portals and Users & Roles.
 
If your school uses the Automated Schedule Builder (ASB) to create student schedules, you will want to use Teacher Constraints to control how teachers are scheduled. How many classes can they teach in a day? In a week? Are there any blocks of time that they should not be scheduled?  What courses can they teach? What courses must they teach?
 
If your school does not use the ASB to create student schedules, simply leave this area blank as other MMS scheduling operations do not use this information.
 

Teacher constraints, once entered into MMS, will roll forward as part of the School Year Maintenance operation. It is recommended that the teacher constraints are reviewed as part of the scheduling process.
Resolution

Resolution                                                                                                          

  1. Log into MMS through the SSO page.

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  1. Click Users & Roles > Edit Teacher Constraints. Click Find a User to load the teacher to edit their constraints. The following window opens.

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Note: If the staff record is not a teacher, this page will have no information. The message displayed for non-teachers is similar to the one displayed below.

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  1. Teacher may teach a maximum of:

    1. Periods per day. The maximum number of periods that the ASB scheduler can assign to this teacher. If left at the default value of 0, the ASB can schedule the teacher for the maximum periods per day.

    2. Periods per week. This option is used to set the maximum number of periods that the ASB can schedule a teacher in a cycle.  A cycle is commonly a 5-day week but that can vary depending on your MMS configuration. If left at the default value of 0, the ASB can schedule the teacher for the maximum periods per schedule week.

    3. Consecutive classes. The maximum number of classes in a row that the ASB can assign to this teacher (consecutive courses, not periods). A value other than the default value (zero) should be entered. For example, if the consecutive classes constraint is set to 3 and the teacher is scheduled for courses 101 section 02 which meets during periods 1 & 2, followed by 101 section 03 (period 3) and 102 section 01 (period 4), the next class assigned to this teacher cannot be scheduled into period 5. Setting the value for Consecutive classes correctly, will allow the ASB to schedule a break for the teacher.

    4. Total sections. The total number of course sections that the ASB can assign to this teacher for the school year. If left at the default value of 0, the ASB can schedule the teacher for an unlimited number of sections per year.

    5. Different courses. With this option, specify how many different courses the teacher can instruct. For example, a teacher assigned to two sections of Algebra I, would be considered to be only one course.

  1. Teacher must only teach in the room. This option limits which room the teacher is scheduled into. If this option is selected, then the following option (Teacher may teach in the following rooms) is not selected. Only one of these options may be selected at a time.

  2. Teacher may teach in the following rooms. This option limits the rooms which the teacher should be scheduled into. If this option is selected, then the previous option (Teacher must only teach in the room) is not selected. Only one of these options may be selected at a time.

  3. Teacher may teach courses in the following departments (max 4). This area will limit the teacher to be scheduled only for courses that are from the department(s) selected. Click in the Select departments area to view the departments list. Highlight a department to add it to the selected department constraints. See below.

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  1. Teacher is unavailable during. Use the +Add button to add periods of time that the teacher should not be considered for scheduling. For each block of time added, specify the Term, Start Period, Number of Periods, and the schedule Days the teacher is not available. Click Update to save changes. In the example pictured below, the teacher is not available during periods 5 and 6 on schedule days MWF during semester 1. If there had been a 1 in the Number of Periods column, the teacher would not have been available during period 5 on schedule days MWF during semester 1.

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  1. Select the courses the teacher must teach or may teach.


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The list of courses can be filtered by course Code, course Description or Limit (Must Teach, May Teach). To set the teacher constraints, use the pick list in the Limit column to determine if the course must be or may be taught by the selected teacher.
 
If the Limit is set to Must Teach then the Max Sections field is enabled for that course. The default value is set to 1. Set the maximum number of sections the teacher may be scheduled for that course. The maximum number of sections is 99.

  1. Save Teacher Constraints.

Additional Information

Additional KBAs are available at CR Knowledge Base.
Additional Tech Bytes are available at CR Tech Bytes.

Applies to VersionsCR Portals – Version 1.5 or later
Key WordsUsers & Roles, teacher constraints, ASB, Automated Schedule Builder, scheduling, limiting teacher

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