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How to Transfer Skills/Standards Grades

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Date12/31/2015
TitleHow to Transfer Skills/Standards Grades
SummaryThe following article is designed to walk the user through the steps involved in transferring skills/standards/competency grades between two sections of a course regardless of who teaches each section.
Summary2

The following article is designed to walk the user through the steps involved in transferring skills/standards/competency grades between two sections of a course regardless of who teaches each section.

Prior To Implementation
  1. Have access to MMS Generations and the Student Schedule Editor or the Student Grade Editor.

  2. In the example shown below, the database configuration for scheduling is set to track section entry and exit dates.  The tracking date range needs to be updated at the start of each school year.  If this option is not turned on, the ability to save the date is not available and the course will not be withdrawn but deleted.

Resolution
  1. Here is our test student Brandi Century.  She has transferred from Geometry 224-02 to Geometry 224-03.  Pictured below is her schedule with her first geometry class.

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  1. And here are her competency grades for this class.

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  1. You can modify the student’s schedule in the Student Schedule Editor in MMS Generations or in the Student Grade Editor also found in MMS Generations.For this example, we are using the student schedule editor.

  2. Select the course to be replaced.  In the screen shot below, Brandi’s old geometry class is selected.  Click on the yellow plus sign.

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  1. Select the option to Replace Course.  Make sure the Assign Sections? is set to Yes.  You may have to select the course number in the Select Course area.  Select the new section in the Select section area.

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  1. Click OK.  The following questions will be asked:

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  1. Answer Yes.

  2. Only if there are grades in the old course will this question show:

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  1. Answer Yes. This will transfer any subject grades as well as any skill, standard or competency grades.
    Note: Assignment grades will NOT be transferred!

  2. The next question will determine what will happen with the course/section the student has left.  If you need to keep a record of the courses a student has been in, as is needed for some states’ reporting, you will want to answer Save Date.  This will keep the old course in the student’s schedule but it will be flagged as withdrawn.  Dropping the course will delete it from the student’s schedule.  For this example Save Date was selected.

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  1. If the student has any class attendance in the old course, the following question will be asked:

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The options are to drop (the attendance for the old course/section will be deleted), transfer (the attendance for the old course/section will be transferred to the new course/section) or keep (the attendance for the old course/section will remain unchanged).

  1. Pictured below is Brandi’s updated schedule.  You will note her withdrawn geometry course and her new geometry course.

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  1. And here are Brandi’s competency grades listed in her new section of geometry.

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  1. Because of the transfer and the withdrawal, Brandi now has two courses with the same skill/standard groups as well as the same subject grades.  The duplicate skills grades will cause problems with report cards printing the correct set of skills/standards.  There is a configuration option in the Admin Portal > Skills Grades > Configure Skills Grades.  Set the filter for the correct school if applicable.  Check the box to Exclude Grades of Withdrawn Courses.

 

Additional Information

None.

Applies to VersionsMMS Generations: All versions
Key WordsTransfer subject grades, transfer skills standards competencies grades, MMS Generations, MMSGE, competency, student schedule editor, student grade editor

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