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How to Activate the New School Year

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Date6/3/2019
TitleHow to Activate the New School Year
Summary
Summary2

The following article is designed to walk the user through the basic steps involved to activate the new school year for parents, students and teachers.

Prior To Implementation
Be a Vision SIS client.
 
Have admin and staff level access.


The new school year needs to be created in Generations > Admin > School Year Maintenance. The following articles can help with this process:
 
1) School Year Maintenance
 
2) School-Year-Maintenance-SYM-Tips-and-Tricks


 

Resolution
  1. Log into Vision SIS.
  2. Go to Admin > Admin Functions > Override School Year/Start Day.
User-added image
  1. Change the School Year in the upper right corner to the new school year.
  2. School Year Start Day defaults to August 1 of the new year selected. Change the School Year Start Day to whatever date Vision SIS should become active for the new year. This can be prior to or after August 01.
  3. Click Update Day to save the date.
  4. Note that Override Year is not used to set the start day in Vision SIS. That option serves a separate function. The following Knowledge base article can be accessed to provide additional information: Override-Start-Date-or-School-Year
  5. Note: Parents and Students are limited to the active school year. They will not have access to the new school year until the Start Date.
  6. Note: Teachers, if permissions are configured to allow access to all school years, have read only access to prior school years and will have access to the new school year once scheduling starts. If a teacher's permission is limited to the active school year, they will not have access to the new school year until the Start Date.
Additional Information

Additional KBAs are available at CR Knowledge Base.
Additional Tech Bytes are available at CR Tech Bytes.

Applies to VersionsVision SIS Version 1.0 or later.
Key WordsPortal Start Day, Activate Portals for New school year, Changing Start Day for Vision SIS, Family Portal, Teachers.

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