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PVAAS - Why does the Staff Student Subtest export not produce any?

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Date4/16/2016
TitlePVAAS - Why does the Staff Student Subtest export not produce any?
SummaryWhy don’t I get any records from the PVAAS (Pennsylvania Value Added Assessment System (PVAAS) Staff Student Subtest when I do the Pennsylvania PIMS Course Export Option for it?
Summary2

Why don’t I get any records from the PVAAS (Pennsylvania Value Added Assessment System (PVAAS) Staff Student Subtest when I do the Pennsylvania PIMS Course Export Option for it?

Prior To Implementation

Install the most current version of the Pennsylvania PIMS.
Log into MMS Generations.

Resolution

There are usually two reasons no Staff Student Subtest records are exported.

  1. The final responsibility calculation was not done.

    1. Reference the PA PVAAS: Part 4 - Staff/Student Subtest KBA to calculate final responsibility and validate the Staff Student Subtest table.

    2. Pennsylvania PIMS Operations > PVAAS > Manage PVAAS Data.

  • Select Staff Student Subtest – Create/Update/Report.

User-added image

  • Select Calculate totals.

  • Select subtests to process.

    • All are selected by default.

  • Select Output Option if you want the report to go to PDF or Excel.

  • Process.

  • Click OK on the “Subtest calculations were completed.” message.

  • Exit.

  • Validate Data.

    • Do you want to check for responsibilities over 100%?

    • Review if needed.

  • Edit if needed.

  1. The PA Subtest Identifiers are not entered in the PIMS Course Catalog Editor.

    1. Reference the PA PVAAS: Part 1 - Preparing your Basic PVAAS Data KBA to edit the PIMS Course Catalog.

  • Pennsylvania PIMS Operations > PIMS Course Catalog Editor.

User-added image

  • Locate one of the courses needing the Subtest.

    • It will be a blank field.

  • Scroll right to the PA Subtest Identifier and select from the list.

  • Repeat for each Subtest course.

  • Save and exit.

  • Reference the PA PVAAS: Part 3 – Create/Update Teacher/Student Responsibility KBA to create the Teacher Student Responsibility records for the subtests. Remember to use the appropriate subtest date for each course and/or section.

  • Reference the PA PVAAS: Part 4 - Staff/Student Subtest KBA to create and validate the Staff Student Subtest table.

    • Create the base responsibility.

    • Validate Data.

    • Edit the Base Responsibility if needed.

    • Calculate the final totals.

    • Validate Data.

    • Edit the Calculated Responsibility if needed.

  1. Print the Staff Student Subtest Listing.

    1. Pennsylvania PIMS Operations > PVAAS > Manage PVAAS Data.

  • Staff Student Subtest – Create/Update/Report.

  • Select the Staff Student Subtest Listing.

  • Process.

User-added image

  • Calculated Responsibility is now filled in.

  • Exit.

Additional Information

Additional KBAs are available at CR Knowledge Base.

Applies to VersionsMMS Generations: All Versions, PA PIMS 10.0 or greater.
Key WordsPVAAS, Pennsylvania, Staff Student Subtest, Subtest, MMSGE>PA>PVAAS, PA, Manage PVAAS Data, PIMS Course Catalog Editor.

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