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Skills Groups and Skills

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Date10/19/2018
TitleSkills Groups and Skills
Summary
Summary2
Use the Skill Groups & Skills editor to manually define or import skill groups and skills.

For the purposes of this document, the terms “Standard” and “Skill” are interchangeable.

Valid Grade Groups for Skills: For each skill group and skill, select the appropriate valid grade group. The valid grade group determines which grades teachers may assign to this particular skill group or skill. There are likely to be different sets of grades that are valid for different skill groups. For example, some skills may be graded simply as Pass or Fail, while other skills may be graded as Advanced (A), Proficient (P), Basic (B), and Below basic (BB). Assign the valid grade group as appropriate for each skill.

The Big Picture: In later steps, the appropriate skill groups are associated with one or more courses. Sections of that course are then created for each teacher.
Define Standards through the Skill Groups & Skills editor. Alternatively, use the Import From Excel option if there is a file ready to import into Vision SIS.
•Often, there are numerous standards available from curriculum providers. Vision SIS does not place any limitation on the number of standards associated with a given course. However, it is certainly true that the more standards are used, the more effort it will take for grade entry and to interpret reporting results based on those standards.
•Often standards are hierarchical in design and there may be a desire to group them together in what Vision SIS refers to as a Skill Group. For example, a 3rd grade ELA course has the following standards associated with it: "Uses proper grammar," "Spelling," and "Writes legibly and neatly." In this case, it simplifies the process to create a skill group for 3rd grade Writing and assign each of the aforementioned standards to that group.
Prior To Implementation

Be a Vision SIS client.
 
Have staff level access.
 
Define the standard grade bins. This is done in Generations > Skills > More Skills Grades Editing Jobs > Set Up Marking Periods.
 
Define the valid grades for the standards. Standards do not use the Valid Grades List that course subject grades use. This is done in Generations > Skills Grades > More Skills Grades Editing Jobs > Edit Valid Grades for Skills Groups.

Click the following link to view a Knowledge Base Article on Implementing Skills or Standards Based Grading.


 
Resolution

 
Click HERE to access an article about how to navigate Vision, set favorites, and find help.
 
Use the menu and go to Grades > Editing > Skills Groups and Skills or use the search function found in the My Dashboard area.
 
The following window opens:
 

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Adding Skills Groups

  1. Create a Skill Group by clicking +Add. Individual skills are associated with a skill group. The following record is added. Each column’s width in the grid can be resized.

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  1. Group ID. The Group ID has a maximum of 12 characters comprising of A-Z, a-z, 0-9, and the underscore _. Best practice is to include the subject and grade level as part of the group ID, e.g. Math_1, ELA_K, and Art_5.

  2. Description. The description field has a maximum of 1,200 characters. There is no limit to the valid characters. Click the blue note icon to open the skill group description entry area. Click Cancel to close without saving or OK to save. After the skill group is saved, the description can be viewed by hovering the cursor over the note icon.

  3. Grade Group. Select the grade group (list of valid grades to use for this skill group) from the pick-list. This is optional and only needed if an overall grade for the skill group is wanted.

  4. Active Bins. Select the marking period grades and notes to make available for entry by teachers from the pick-list . This is optional and only needed if overall grades or notes for the skill group are wanted.

  5. State Standard Code. This is an optional field. Enter a state standard code which has a maximum of 12 characters. There are no restrictions on which characters can be used. The code can be used if the school is using a different convention for the skill IDs than the state or if the state codes include characters, such as periods, that are not allowed in the Group ID.

  6. Anchor. If checked, this indicates that the skill group is a standard measured on state assessments. By knowing which standards are considered to be anchor assessments, instructors can help prepare students for those state assessments.

  7. Report Card. If checked, this skills group is included in progress reports and report cards. Because of the way standards are typically structured – in multi-level hierarchies, where grades in the standards at the lowest level form the basis for grades at the next level up, in some cases, schools may not want to report standard grades at the lowest level. By default, this option is checked.

  8. Tier.* Valid values are 1 through 5. By default, the tier value is set to 1. Setting tiers is optional. The report card in Vision SIS offers the option of only printing the tiers specified (e.g., Tiers 1 and 2 only). In Set Up Standards Averaging there is an option to assign the same averaging method to standards of the same tier.

  9. Parent Skill.* Select parent skill from the pick-list. If the skill group is set to tier 2 through 5, a Parent Skill may be set. This is optional.

  10. Click Update to save or Cancel.

  11. The order of the skills groups can be changed by using the up and down arrows to the left of the Group ID.

 
* Note: Using Tiers and Parent Skill options allow schools to group skills in a way that they align with state or Common Core standards.
 
Adding Skills.

  1. To add a skill to a skill group, first expand the skill group to access the skills window. Click the triangle to the left of the Edit button.

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  1. Create a skill by clicking +Add. Individual skills are associated with a skill group. The following record is added. Each column’s width in the grid can be resized.

  2. Skill ID. The Skill ID has a maximum of 4 characters comprising of A-Z, a-z, 0-9, and the underscore _.

  3. Description. The description field has a maximum of 1,200 characters. There is no limit to the valid characters. Click the blue note icon to open the skill description entry area. Click Cancel to close without saving or OK to save.

  4. Grade Group. Select the grade group (list of valid grades to use for this skill group) from the pick-list.

  5. Active Bins. Select the marking period grades and notes to be made make available for entry by teachers from the pick-list .

  6. State Standard Code. This is an optional field. Enter a state standard code which has a maximum of 12 characters. There are no restrictions on which characters are used. The code can be used if the school is using a different convention for the skill IDs than the state or if the state codes include characters, such as periods, that are not allowed in the Skill ID.

  7. Anchor. If checked, this indicates that the skill is a standard measured on state assessments. By knowing which standards are considered to be anchor assessments, instructors can help prepare students for those state assessments.

  8. Report Card. If checked, this skill is included in progress reports and report cards. Because of the way standards are typically structured – in multi-level hierarchies, grades in the standards at the lowest level form the basis for grades at the next level up. In some cases, schools may not want to report standard grades at the lowest level. By default, this option is checked.

  9. Tier.* Valid values are 1 through 5. The default tier is set to 1. Setting tiers is optional. The report card in Vision SIS offers the option of only printing the tiers you specify (e.g., Tiers 1 and 2 only). In Set Up Standards Averaging there is an option to assign the same averaging method to Standards of the same Tier.

  10. Parent Skill.* This is optional. If you chose to indicate the tier level as Tier 2 through 5, you may specify the Parent Skill. Select parent skill from the pick-list.

  11. Click Update to save or Cancel.

  12. The order of the skills can be changed by using the up and down arrows to the left of the Skill ID.

 
* Note: Using Tiers and Parent Skill options allow schools to group skills in a way that they align with state or Common Core standards.
 
Other options:
 
Reset Order to Default. If the order of the skills groups or the skills has been modified, use this option to reset the order of the skills groups and skills. Resetting the order will sort all skill groups by their group ID and all skills within groups by their skill ID.
 
Export to Excel. Use this option to export the skills groups and skills to an Excel spreadsheet. This document is formatted so that it can be used to import the skills groups and skills into another school’s Vision SIS database.
 

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Export Excel Headers. Use this option to create a blank Excel spreadsheet in the correct format for importing skills groups and skills into Vision SIS.
 
Import From Excel. Use this option to import skill groups and skills into the Vision SIS database.

  1. Click Import From Excel and navigate to the Excel spreadsheet on your local computer.

  2. The following window opens:

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  1. Select a default Grade Group to assign to both skill groups and skills during the import. This is optional. If a grade group is not selected here, the grade groups will have to be added manually, after the fact.

  2. Select the default Active Bins (grades and notes) to assign to both skill groups and skills during the import. This is optional. If no active bins are selected, the Active Bins will have to be added manually, after the fact.

  3. Do Import.

 
Note: If importing skill groups and skills that do not have similar Grade Groups or Active Bins, it is recommended that multiple import files are prepared and imported separately.

Additional Information

Additional KBAs are available at CR Knowledge Base.
Additional Tech Bytes are available at CR Tech Bytes.

Applies to VersionsVision SIS: Version 1.7.0 or later.
Key WordsSkills Groups, Skills, Standards, import, export excel headers

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