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Teacher Portal: How To Move and Combine Sections and retain Assignment Grades

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Date2/10/2016
TitleTeacher Portal: How To Move and Combine Sections and retain Assignment Grades
SummaryThe following article is designed to walk the user through the steps involved in moving a group of students between two sections of a course, with the same teacher and retain all assignments and assignment grades.
Summary2

The following article is designed to walk the user through the steps involved in moving a group of students between two sections of a course, with the same teacher and retain all assignments and assignment grades.

Prior To Implementation

Create the new section of the course and assign it to the appropriate teacher. Withdraw the students from the old course, saving the exit date and transfer them into the new section.  For the assignment grades to be transferred, the students have to be withdrawn from the old section. There is a Tech Byte available that reviews this process. Tech Bytes can be viewed here http://www.cri-mms.com/tech-bytes-2/.

Resolution
  1. In the Classroom Management's Grade Book, the teacher will have to set up the Grade Book for the new section*.For more information on how to configure the Grade Book, please refer to the following article: How To Set Up the Teacher Portal Grade Book.
  1. *If a term has already closed, the marking period dates will have to be changed so that any closed terms will be re-opened. The teacher will not be able to configure closed terms in the Grade Book. To re-open the grade bins, sign in to Vision SIS (this needs Staff level access) and go to Grade Book > Setup Functions > Set Marking Period Dates.
  1. Grade Book categories should be added to the new course for all marking periods that mirror the old course.

  2. In Classroom Management, go to Grade Book > Operations > Copy Assignments from Another Year or Term. This operation will allow the teacher to copy, one term at a time, assignments from the old section to the new section. For more information on this operation, please refer to the following article: Teacher Portal - Copy Assignments.

  3. Now you are ready to transfer the assignment grades. In Classroom Management, go to Grade Book > Operations > Transfer Assignment Grades. For more information on this operation, please refer to the following article: Teacher Portal - Transfer Assignment Grades.

  4. If any marking periods were opened, the school's database administrator will have to go back to Vision SIS Grade Book > Setup Functions > Set Marking Period Dates and re-close those marking periods.

Additional Information

More KBAs are available at http://www.cri-mms.com/knowledge-base.

Applies to VersionsMMS Generations: All versions; Portals: All versions
Key WordsCopy assignments, transfer assignment grades, Grade Book > Set Marking Period Dates, Grade Book > Grade Book Operations > Copy Assignments from Another Year or Term, Grade Book > Grade Book Operations > Transfer Assignment Grades

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