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Override Start Date or School Year

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Date:8/11/2016
Source: CRLLCCR
Summary2You can override the starting date for the new school year by going to Admin portal Site Admin-Override School Year/Start date (prior to 4.5.x, the default date was always August 1 and could not be changed ).  This date determines which school year parents and students see when they log into the parent or student portal.
Prior to Implementation
Resolution

By default, the beginning for the new school year is August 1.
 
You can override the starting date for the new school year by going to Admin portal Site Admin-Override School Year/Start date (prior to 4.5.x, the default date was always August 1 and could not be changed ).  This date determines which school year parents and students see when they log into the parent or student portal.
 
Note: The start date is District wide but the Override School year is per school within the District.
 
New students and/or new parent portal accounts will be created in the new school year starting on the date entered here (or August 1 if date is not entered.)
 
Parent Portal accounts and the Override School Year option
 
When the Override School Year option is used, parents or students logging into the portal will log into the year selected for the override. However, when new parent portal accounts are created, they are created in the current school year – and the account creation will fail if the student accounts exist only in the override year. You can avoid this problem by setting the start date to indicate that the new school year has begun, rather than using School Year Override.
 
Example:
On July 21, 2016, the school year in effect is still 15-16; the school year start date is set to the default August 1. The Administrator uses the school year override option to set the school year to 16-17.
 
When a parent who is new to the district tries to create an account, that account will be created in the 15-16 school year – not in the override year. However, if the parent’s child’s record has been added only for the 16-17 school year, the parent will not be able to complete her account setup, because her child’s record is not available for the 15-16 school year. Other, similar problems can occur if the Override year and the parent and student account records are not properly aligned.
 
For that reason, you will in most cases be better off changing the school year start date in order to enable the proper school year for parent and student logins. Using the above example, if the Administrator had set the school year start date to July 1 rather than August 1 and not used the school year override option, the parent and student accounts would have been aligned and the account creation would have gone smoothly.
 
In general, you will be better off reserving the use of school year overrides for very specific and temporary occasions, and preferably adjusting the school year start date to initiate a new school year before August 1.
 
(For staff and teachers, the school year in their MMS user account determines which year they log into in the portals.)

 

Additional Information
Applies to VersionMMS Parent Portal, 4.5.x
KeywordsParent portal, portal, override start date, override school year, mms portal

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